Contacts
PEMS System
PEMS (Project & Employee Management System) is a centralized project administration and financial management system designed to simplify the accounting of European Union funded projects, automate financial calculations, and facilitate the preparation of financial reports for the European Commission.
​
The system integrates employee time tracking, person-month (PM) calculations, project budget control, financial data analysis, and future expenditure planning within a single platform.
All services
Our solutions
Main Functions
PEMS enables centralized management of employee working time across multiple projects. It simplifies work hour planning and tracking, helps prevent scheduling conflicts, and provides a clear overview of each employee’s involvement in different projects.
PEMS automatically calculates project personnel months (PM) and related personnel costs based on employee working hours and salary data. Calculations are performed separately for each project and reporting period (RP), reducing manual work and the risk of errors.
PEMS enables continuous monitoring of project expenditure and comparison of actual costs against the budget defined in the Grant Agreement (GA). This helps identify potential budget overruns and financial deviations early, supporting informed resource allocation decisions.
PEMS allows employee working time and personnel months to be allocated across individual Work Packages (WP). This provides a clear overview of resource distribution across project activities and simplifies the comparison of planned and actual resource use.
PEMS simplifies the preparation of employee timesheets by using existing data on working hours and project allocations. This reduces duplicate data entry and helps maintain consistent and accurate time-tracking records.
PEMS enables planning of personnel months and estimated costs for upcoming reporting periods. Based on available data, organizations can assess remaining budgets, forecast expenditure, and identify potential financial deviations in advance.
PEMS enables comparison of financial data already declared to the European Commission with the organization's accounting records. This helps identify discrepancies, maintain data consistency, and prepare for project financial reviews and audits.
The key value of PEMS lies in reducing administrative workload, improving the accuracy of financial data, and enabling more efficient management of European Commission-funded projects.
Purpose
Simplify EU Project Management
Value
Accuracy, Efficiency, Less Administration